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It's a Date! Picking a Reunion Day

by Edith Wagner
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Getting on the Calendar
Gathering a large group of people on a specific date always presents a challenge. When family members may be coming from all ends of the country (or globe), it's even more so. Edith Wagner shows some tried and true methods for choosing the date of your reunion.

When should you have a reunion? What are good dates? How do you choose one? A family reunion typically starts when one person has an idea and shares it with other family members. Joyfully, many family members love the idea, respond instantly and are ready to help. Other family members may not be interested. Don't let rejection slow you down. Proceed if there are enough positive responses and let the others catch up when they're ready.

"When?" is one of the most important reunion questions you'll answer. How should you choose your date? Initially, the question of when to have your reunion seems fairly simple but don't be fooled. In large, extended families it's rarely possible to accommodate everyone's schedule. Just choose the best date possible. A cardinal rule of reunion planning is that once the date is set, stick to it. Establish a timetable to countdown to your reunion.

Surveying your family may seem to be the most democratic way to pick a date, but do so with a plan in mind. The larger the group, the more structured your request must be. For example, pick several dates and include them in your survey or questionnaire, asking if people prefer choice one, two, or three. Their answers will guide you to fix a date. If you want to meet at a popular place, plan for dates years into the future.

Special Dates

Let's begin by understanding that many reunions are established to honor a special anniversary or birthday. Fiftieth wedding anniversaries and 80th or 90th birthdays are the oft-heard reason to create a reunion. Then, everyone has such a great time at the original party that they continue to meet. Very often, they continue to use those special dates by default. For example, one family still meets on their long deceased parents' anniversary in October, which limits attendance to adults, but suits them perfectly.

Any Date

Keeping the date flexible from one reunion to the next may help you attract as many family members as possible. This is particularly true when holding a reunion is a new idea, because members must save vacation time and money for the trip. Early and energetic planning maximizes the number of people who will schedule vacations, save money and make arrangements to attend. Bob Aguas or Arlington, Virginia, reported that starting the Espina Family Reunion two years ahead was none too long because he soon discovered that "two years is not that far away at all!"

Most family reunions occur between June and August for the convenience of families with school-age children. However, there's nothing sacred about summer reunions. Kids are out of school in summer but they also have three- and four-day weekends in winter--perfect times to get away, reduce cabin fever and enjoy the company of family.

Besides, there are lots of benefits to winter reunions. Off-season prices work for winter reunion escapes. Some resorts feature up to 50% rate reduction in winter, as well as free special programs for children. Other dates to consider are off-season school holidays or three-day weekends that take advantage of special promotions. Of course, seasons matter — do you have school children? Skiers? Campers? Sun-seekers? Plan accordingly.

Same Date

Many reunions designate the same day year after year as the reunion date. The third weekend in July has been etched in stone for the Seideman family for over sixty-six years. Seidemans are scattered around the world and they never discuss the day of their reunion because it is fixed. Another family uses this formula: the Sunday closest to July 15th every other year in even years.

Having a consistent, fixed reunion date has other bonuses for families for whom it is not easy to get everyone together. After children are grown, you can never expect all your children home for all major holidays. Once they marry they have obligations to new in-laws. But you can expect them for a reunion if you've designated your own special reunion date. Make it your special family holiday!

The prolific Andrew Elton Williams, starting around 1822, begat ten children by his first wife and 13 by his second. These twenty-three children begat 145 grandchildren and by 1990 more than 70,000 of Andrew's descendants had been traced. Their first Williams reunion was held in 1903 at Reddick's Mill, Florida. Everyone wanted to meet in autumn after the crops were in. They discovered in the Farmers Almanac that there had been no rain on the first Thursday in October for fifty years so they selected and stuck with that day until 1963, when it rained. Since then the reunion has been held every year on the first Saturday in October.

For some family members Saturdays are more convenient than Sundays, or vice versa. The Gottfried Wilke Family Reunion is a lavish potluck picnic on a Saturday one year and Sunday the next. The Gottfried Schmitz clan always meets the second Sunday of July in even-numbered years.

Holiday Dates

Holiday weekends are popular because most families have one or more automatic extra days. By far the most popular reunion holiday is July 4th, when millions of Americans celebrate both American independence and their families. The Tommy and Joe Shields Family Reunion is July 4th every five years in the Clarkfork/Hope, Idaho, area. Reuniting every five years on the same date gives family members time to anticipate, plan and save for this special event according to Joy M. Yockey, Montesano, Washington.

The Nichols Family Reunion and Heritage Day celebrates the nation's birthday and the anniversary of the arrival of Robert Nichols to Maryland in 1635. Lloyd Johnson's Dixon Family Reunion meets for a full week around Independence Day every other year. The Zeigler Family Reunion meets every July 4th weekend in Rockford, Alabama, where they decorate boats for a patriotic boat parade according to Nancy Zeigler of Paradise Valley, Arizona.

Other holidays are also great choices for family reunions. McGinity Family Reunions, according to Ken McGinity, Carmel, Indiana, meet in a different part of the country every three years at Thanksgiving. They've experimented with other dates but found Thanksgiving best for everyone. The Avalon, New Jersey, Corrigan Family Thanksgiving Reunion started as a one-day trip to Colonial Williamsburg, Virginia...over thirty years ago. Lambert Family Reunion's seven branches enjoy great attendance every fifth Thanksgiving "because everyone has time off and the weather is lovely in Louisiana."

Teresa Lilly says Santa understands that the Lilly Family Reunion celebrates Christmas at Thanksgiving when the sisters are able to come home with their families. Santa leaves "turkey bags" to celebrate Christmas at Thanksgiving. They decorate a Pilgrim tree with Indians, turkeys and colorful ornaments. They use brown butcher paper to wrap presents that kids decorate with crayons, leaves and Thanksgiving stickers. "Turkey bags" are brown paper grocery bags stapled closed and decorated to look like turkeys (colorful construction paper heads and tails). Santa hides the bags while everyone enjoys Thanksgiving dinner.

Or how about Christmas reunions? Michele Hendricks, Loveland, Colorado, reported that the Newton Family held their first reunion at Christmas and discovered the joy of simplicity and doing for each other. Activities included a hike in the woods to cut the perfect Christmas tree, making gingerbread cookies, stringing cranberries and popcorn, and creating personal Christmas cards. There was even a visit from Santa Claus. Pam Johnson Taverner's Johnson family scattered to Tennessee, Illinois, Connecticut and Kansas but reunite every other Christmas at their mother's new home in California.

Or celebrate Christmas like Ellen Clark's Ray/Clark Family Reunion in Beech Mountain, North Carolina. Their holiday falls in July, because they know they can't spend the last week of December together. When Similarly, when Vivian Anderson of Lincoln City, Oregon, turned eighty, the family planned a reunion in July with a Christmas theme at Fogarty State Park near Newport, Oregon. They drew names for gifts and a stocking stuffer. Anderson knit thirty red stockings and a son-in-law caught salmon and barbecued it for an excellent Christmas in July dinner.

Sticking to It — That's the Best Plan

No matter what date you choose for your reunion do so carefully and when it's done, stick to it. If you change your date for one person, someone else is surely going to need a change as well. So by sticking to your date, you start planning other details such as "where" and "what" with greater confidence.


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How-To Article: Timing Your Family Reunion
How-To Article: Family Reunion Fundraising
How-To Article: Reunions — The Next Generation

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